This Consent Minutes form is used to describe certain joint organizational actions taken by the Incorporators, Shareholders and the Board of Directors of an Oregon Corporation, in lieu of an organizational meeting.
Oregon Minutes for Organizational Meeting
Category:
State:
Oregon
Control #:
OR-INC-OM
Format:
Word;
Rich Text
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FAQ
The participants to the meetings have a reminder aid. The minutes say who will do what and when. They are the starting point of the following meeting. They are helpful for those absent to know was discussed and what decisions have been taken. In case of conflicts, they are useful to know what agreements were made.
One of the most important formalities required of corporations is to hold annual shareholder meetings and to keep detailed reports of these meetings, known as annual meeting minutes.While there's no statutory requirement for LLCs to hold meetings, it may be required by your LLC's own operating agreement.
There are three standard styles of minutes: action, discussion, and verbatim. Each style has a specific use.
Meeting name and place. Date and time of the meeting. List of meeting participants. Purpose of the meeting. For each agenda items: decisions, action items, and next steps. Next meeting date and place. Documents to be included in the meeting report.
Organizational meetings are held to appoint officers, elect or appoint directors, issue shares in the corporation, approve bylaws, setup minute books, appoint or waive the appointment of auditors, set up bank accounts, etc.
Even though states do not legally require LLCs to submit meeting minutes, holding annual meetings and keeping a record of what was discussed demonstrate that an entity is abiding by its business compliance formalities.
A corporation's organizational meeting is meant to be the initial meeting of the owners of the corporation and management. Typically, the items on the meeting agenda include: The appointment of corporate officers. The acquisition of a minute book to record meeting minutes and actions. The approval of Corporate Bylaws.
The names of the participants and those who would be unable attend. Agenda items and topics for discussion. Objective or purpose of the meeting. Actions and tasks that have been defined and agreed to be undertaken. A Calendar or due dates for action plans.
Date, time, and location. Minutes should include this basic information about when and where the meeting was held and how long it lasted. Creator. List of persons present. Topics list. Voting record. Review and approval.