The Annual Minutes form is used to document any changes or other organizational activities of the Corporation during a given year.
Wa State Annual Meeting Minutes With Motions
State:
Washington
Control #:
WA-INC-AM
Format:
Word;
Rich Text
Instant download
Description
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FAQ
Corrections to the minutes can be made years later by means of a motion to amend something previously adopted. This requires a two-thirds vote or a majority vote with prior notice. next meeting, or a committee may be appointed to read the minutes and report findings at the next meeting.
A motion may not be discussed or voted on unless it is seconded. If there is no second immediately, the chairperson should ask for someone to second the motion. If there is still no second, the chairperson must declare the motion lost without a vote. only once to a motion.
Corrections to minutes are noted in the minutes being corrected; they're not detailed in the minutes of the meeting at which the corrections were adopted. (The minutes of the meeting at which corrections were made should merely state that minutes of the previous meeting were approved as corrected.)
For motions, include the exact wording of the statement, and the name of the person making the motion. Some organizations might require the name of the person seconding the motion, as well. Bowie adds that if the motion is not worded properly, it's up to the chair to help the member modify the wording.
Personal observations or judgmental comments should not be included in meeting minutes. All statements should be as neutral as possible. Avoid writing down everything everyone said. Minutes should be concise and summarize the major points of what happened at the meeting.