Virginia Deed Recording Requirements
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If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
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FAQ
Property ownership is not like a car title. To make any kind of change to ownership of property, a new deed will need to be prepared and recorded in the Clerk's Office where the property is located.
All documents put to record must be acknowledged and contain a notary seal. All acknowledgements by a Virginia notary must include their commission number, expiration date and a darkened seal.
EFFECTIVE IMMEDIATELY: All deeds recorded in the City of Norfolk MUST comply with the new provisions of Virginia Code Section 17.1-223. All deeds must be prepared by the owner of the property or by an attorney licensed to practice in Virginia.
Standard Requirements for Recording All documents must have original signatures. NO PHOTOCOPIES ACCEPTED. If the document is handwritten, it must be legible. Print quality must be legible for the scanner to read and produce an acceptable image.
The cover sheet must include the following: All grantors, grantees, and identify surname if applicable. Amount of consideration and actual value if a deed or instrument. State the Virginia or Federal law under which any exemption from recordation taxes being claimed. Tax map or pin number. Who to return to after recordation.