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Use salutations like 'Dear' and include the entire name of the employee. Be crisp and clear that the company has terminated the services of the employee.Telling your team a co-worker has been fired is never pleasant, but if handled correctly, you can avoid potential problems. Tips on how to tell staff here. Writing an employee termination letter is never easy - you need tact and precision. Use our free sample termination letter template to get it right. Learn how to announce an employee departure and then review our template and examples to help you create your announcement. Summary An employee termination letter is an official document given to employees to notify them that they are being let go. A respectful and professional email notifying an employee of their termination and explaining the necessary details. Built for Human Resources Teams.