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The notice of meeting should include a clear reference to shareholders' rights to appoint a proxy, or where the constitution so provides, to cast a direct vote. Voting forms should be drafted to ensure shareholders clearly understand how the chairperson of the meeting intends to vote undirected proxies.
The notice must provide the time, date, place, and subject matter of the meeting. The notice must be written such that it is reasonably likely to apprise members of the public and the news media of this information.
The notice should state the time, date and place of the meeting and the general nature of the business to be conducted. The wording of any special resolution must also be included and the intention to propose it as a special resolution.
Notice of Board Meeting Notice is hereby given that a meeting of the Board of Directors of the (Company Name) will be held at (Time) on (Day of the Week), the (Date in words) at (Board Meeting Address), to interalia consider the following business as under:-.
What is a Notice of Meeting? A Notice of Meeting informs a company's shareholders, directors, or other interested parties of the time, date, and place of a corporate meeting. This document can be attached to the minutes of a meeting and can be used as evidence that notice was provided.