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I regret to inform you that John Smith has been suspended from ABC Middle School. He has been suspended for violating the following rules in the student code of conduct: (Here is where you should include specific references to the code of conduct, how the student violated those rules, and how often.)
Therefore, having a checklist of information that should be included is useful when writing the letter. First, you need to include the exact, specific violation that is the cause of the suspension. Next, the specific period of time for the suspension should be outlined, including length, start date, and end date.
In ance with [company name] policy, you are being suspended from your employment, without pay, for a period of [number] days, beginning [date] and ending [date]. This suspension is a result of [insert details of the incident] that occurred on [date].
Dear [employee's name] I am writing to confirm your suspension from duty on your usual pay in your post of [post title] in the [department]. The purpose of the suspension is to enable us to investigate an allegation made against you.
The letter should include the following: confirmation that suspension is not a disciplinary action; the terms of the suspension and also the restrictions in place, including communication with staff, clients/customers, and a point of contact (HR for instance) for the employee's queries.