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Be sure to give examples of deficiencies i.e., who, what, when, where and how. Provide specific details including dates of previous disciplinary actions, unacceptable performance and/or conduct, management intervention, and the consequences to the agency/public.]
Verbal warning should follow previous coaching/feedback session with employee. Complete Disciplinary Documentation Form if appropriate. ... Schedule a private meeting with employee. ... Have with you documented facts/examples. Present facts of the situation. Ask the employee for his/her response. Listen.
Describe the incidences of insubordination and also mention the dates and the names of the parties involved. Avoid being dramatic, but describe the misconduct clearly that would help anyone reading the letter understand what actually happened and why the employee's misconduct merits a reprimand.
Specifically, [clearly state the unacceptable behavior or conduct] on [date]. On [date], you received a verbal warning for [state the unacceptable behavior or conduct]. This written warning marks an opportunity for you to correct your [unsatisfactory performance and/or behavior].
Any verbal warning template should include: The basis of the warning. The outcome of the hearing. The disciplinary action being taken (if any) The impact on the employee. What the employee needs to improve and by when. The amount of time the verbal warning will be in effect.