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The letter should include the following: confirmation that suspension is not a disciplinary action; the terms of the suspension and also the restrictions in place, including communication with staff, clients/customers, and a point of contact (HR for instance) for the employee's queries.
Therefore, having a checklist of information that should be included is useful when writing the letter. First, you need to include the exact, specific violation that is the cause of the suspension. Next, the specific period of time for the suspension should be outlined, including length, start date, and end date.
Dear [parent/carer's name] I am writing to inform you of my decision to suspend [child's name] for a fixed period of [period of suspension]. This means that [child's name] will not be allowed in school for this period. The suspension [begins/began] on [date] and ends on [date].
A suspension can happen immediately and the school decides how long the suspension will be. Example: The principal tells you that another student saw you with a beer. You deny that to the principal. The principal believes the other student and suspends you for 3 days, starting that day.
Dear [employee's name] I am writing to confirm your suspension from duty on your usual pay in your post of [post title] in the [department]. The purpose of the suspension is to enable us to investigate an allegation made against you.