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Every disciplinary action form should have these basic section in this general order: Employee information (e.g., name, date notice given, supervisor, etc.). Violation type (e.g., language, rudeness, disobedience, etc.). Violation details (e.g., date, time, and place violation occurred).
The letter should include clear details about what the behavior was, how it violated company policies, and any consequences that may result from future occurrences. Additionally, it should provide guidance on how the employee can improve their behavior moving forward.
I have been a loyal employee for [length of service] I enjoy my job and I enjoy working for [name of company] and I wish to continue working here. I am more than happy to answer any questions or concerns you have about me and I have and will continue to cooperate with you so that a fair and just resolution is reached.
The purpose of disciplinary action is to correct, not to punish, work related behavior. Each employee is expected to maintain standards of performance and conduct as outlined by the immediate supervisor and to comply with applicable policies, procedures and laws.
These disciplinary actions may include the following: Oral or written warnings. Suspension with pay. Suspension without pay.