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2. Prepare your minutes template in advance Type of meeting, such as regular or special. Date and time of the meeting. Location of the meeting. Name of the board chair and secretary. Names of expected attendees, including speakers and guests. Overview of the previous board meeting minutes and outcomes. All agenda items.
8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. ... Organization Name. ... Date and Time. ... Location. ... Attendee Names. ... Approval of Previous Meeting Minutes. ... Motions and Votes. ... Meeting Adjournment Time and Signature.
Board meeting minutes template Date, time, location. Type of board meeting ? regular, special or annual. Attendance of board chair, board members, secretary and other guests. If quorum requirements are satisfied. Approval of previous meeting minutes. Reports and presentations including names and titles of presenter.
Board minutes reflect the discussions held, authorizations granted and actions taken by the board of directors of an entity. The minutes and any resolutions adopted must refer to any documents presented to the board for approval.
To take effective meeting minutes, the secretary should include: Date of the meeting. Time the meeting was called to order. Names of the meeting participants and absentees. Corrections and amendments to previous meeting minutes. Additions to the current agenda. Whether a quorum is present. Motions taken or rejected.