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A demand letter signals to the business that you are serious about getting your money back and you are willing to take action. Sending a written refund demand letter assures you there is a record of your attempt to seek payment.
The letter body should contain all important information like project name payment terms, the last date to submit payment, specific project details, contact details, sales invoice details, any discounts from the business owner for the necessary transaction, etc in the first paragraph.
A demand letter should always be polite. Using abusive or threatening language will not work in your favor ? not only will it make the defendant less likely to want to settle your claim, it could even cause damage to your actual case.
Start by thanking the person for the payment received today for the amount tendered. Then state that the remaining balance due on the account is whatever the amount is due. Ask when they plan to remit the remaining balance or say the remaining balance is due now or whenever you think it should be due.
We are writing this letter to inform you that a payment amounting to (amount in figures) in (currency) has been pending on your end up to this writing; we are waiting for you to settle as we have not received any payment from your end since your due date last (due date: day ? month ? year) so that a daily unpaid ...