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The name control for a sole proprietor's name is the first four significant characters of the last name. When the taxpayer has a true name and a trade name, the name control is the first four characters of the individual's last name.
When you e-file your return, the information has to be specifically formatted so that the IRS and state processing systems can properly handle your return when it is received. One of the conditions of this formatting is that the data cannot contain special characters, with the exception of a hyphen.
Estates, Trusts, Fiduciaries (Form 1041) Name controls for individual trusts are created from the first four characters of the individuals last name. For corporations set up as trusts, use the first four characters of the corporate name.
The Name Control is the first four characters of the first name of the trust or organization, ignoring leading terms like "Trust for". Examples: Jonathan Periwinkle Memory Church Irrevocable Trust has Name Control "JONA". Trust for the benefit of Bob Jones has Name Control "BOBJ".
For estates, the name control should be derived from the first four characters of the last name of the decedent. For trusts when an individual is listed, the name control should be derived from the first four characters of the last name of the individual.