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4. What to Include in Every Performance Documentation The date the conversation took place or feedback was provided. A summary of the facts that were discussed regarding the employee's performance. Signatures or acknowledgements from everyone that was involved (in the case of formal reviews)
How to write an effective performance evaluation comment Review past and present performance. If you only do formal reviews once a year, it's easy to provide feedback only for things that are fresh in your mind. ... Be honest and clear. ... Provide concrete examples. ... Choose your words carefully. ... End on a positive note.
Reviews include key accomplishments and examples of both strengths and weaknesses. They should also include expectations and goals for the coming year. This will guide the employee's performance.
When you fill the form: Be honest and critical. Analyze your failures and mention the reasons for it. ... Keep the words minimal. ... Identify weaknesses. ... Mention your achievements. ... Link achievements to the job description and the organization's goals. ... Set the goals for the next review period. ... Resolve conflicts and grievances.
Following are some of the points to remember while documenting a performance review. Standardize the format. ... Be flexible. ... Highlight the performance indicators. ... Highlight achievements. ... Provide fair, objective and complete feedback. ... Bring out the details. ... Summarize the review with key outcomes. ... Add supporting documents.