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The way it should be created is as follows: Mention the date of warning. Write the company name with the name of the person issuing the letter. Include the subject. Write the name of the employees. Mention the details of the violation. Reasons why the situation is considered as violating the company policies.
State the Facts: Clearly and chronologically state the facts as you know them, referring to the specific points raised in the NTE. Present Your Defense: Lay down your defenses point by point, correlating them with the evidence you have gathered. Be Respectful: Maintain a respectful tone throughout the letter.
How to write an explanation letter in 3 steps Choose letter format. Clients, team members or students may use print or email for their letters. ... Explain the situation. To begin writing this type of letter, you might explain the situation or circumstance and any contributing factors. ... Take responsibility and accountability.
I am writing to you today about [reason for the letter]. I wanted to explain the situation to avoid miscommunications on both sides. [Two to three sentence explanation of the situation]. I apologize for any inconvenience this situation may have caused and hope to rectify it going forward by [plan to resolve the issue].
Notice to Explain (NTE) Philippines State the Facts: Clearly and chronologically state the facts as you know them, referring to the specific points raised in the NTE. Present Your Defense: Lay down your defenses point by point, correlating them with the evidence you have gathered.