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A memo format typically includes the following sections: Heading. Recipient. Sender. CC or additional recipients. Date. All memos must invariably include the date of writing the memo. Subject line. Message body. This section states the message in one, two or three short paragraphs. ... Attachments (optional)
Signature: Do not sign a memo at the end of the message. At most, leave one line space and then restate initials. Enclosures: If there are any enclosures, first, write "Encl." or "Enclosures," leave one line of space, then, write the title of the enclosure.
The notations Enclosure(s), Encl., Attachment(s) and Att. indicate that the envelope contains one or more documents in addition to the letter or attached to the letter. The number of such documents, if there are more than one, should appear after the notation.
In business letters, enclosures are additional documents that you add to or include with the letter when you send it. If you need to cite an enclosure, you can follow a series of steps to ensure the recipient receives it.
How to format a memo Heading. To. From. Date. Subject. Opening statement. Context. Call to action and task statement. Discussion. Closing.