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How to Write a Company Vehicle Use Policy Policy overview. ... Qualifications for using a company vehicle. ... Driver rules and responsibilities. ... Personal use. ... Employees with disabilities. ... Accident procedures. ... Company responsibilities and non-responsibilities. ... Disciplinary actions.
The use of company vehicles is restricted to employees of the company only. Non-employees such as spouses, children, other relatives, or friends are not authorized to drive company vehicles at any time. Employees driving company vehicles are required to wear safety belts (seat belts) any time the vehicle is driven.
Tell HR and make them aware the reason you're telling them is because of this contract issue. It likely says something in your contract about not needlessly costing the company money. As a side note add the fact you'd like a particular car too.
A company vehicle policy, or company vehicle use agreement, establishes which employees are eligible for a company fleet vehicle. It also outlines the requirements for qualifying for a company car, basic rules employees must follow when using company vehicles, and disciplinary action for misusing vehicles.
They should: Drive safe and sober. Respect traffic laws and fellow drivers. If applicable, wear glasses or contacts when driving. Document any driving-related expenses, like fuels and tolls. Check their car regularly to ensure gas, tire pressure and all car fluids are at appropriate levels.