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State your purpose for writing Directly state your purpose for writing in the first paragraph of your letter. While maintaining a respectful tone, succinctly state why you've chosen to terminate the contract. In addition, specify the date you intend to officially end your working relationship.
I regret to say that I'm writing to let you know that I have decided to withdraw my application. It's not a decision I took lightly, but ultimately decided it was the best choice for me because [reasons for withdrawing]. I sincerely apologize for any inconvenience this may cause.
After careful consideration, I have [list reason here: ?accepted a position at another company,? ?determined that my skills are not a match for the role,? ?decided to relocate,? etc.] and would like to withdraw my application. Thank you again for your time and consideration. I wish you luck in your search.
Give a Brief (Honest) Reason for Turning Down the Job And, providing an honest reason is usually better than leaving them to make assumptions. That said, be honest, be brief, and be specific, and the people who interviewed you will probably appreciate it.
A great response will be professional, genuine, and honest, something like, ?I appreciate you letting me know. We are all disappointed, and if there is anything we could have done to change your mind, please feel free to share that with me.