Sample Email With Attachment

• Category: Employment - Policies and Procedures
• State: Multi-State
• Control #: US-01786
• Format: Word; Rich Text

Description

The email policy document outlines the guidelines regarding access and disclosure of electronic mail messages sent or received by employees using the company's email system. It clarifies that while employee privacy is respected, it does not extend to work-related conduct or the use of company-provided equipment. Management retains the right to access all email communications at any time for legitimate business purposes, emphasizing that emails are considered company records. Employees are encouraged to use the email system primarily for work-related tasks, with incidental personal use allowed but monitored. The policy lists prohibited content, which includes any communications that may offend or disrupt others, and stresses the importance of password and encryption key security. It is essential for employees to understand that misuse, including the sharing of inappropriate messages or unauthorized access to others' accounts, can lead to disciplinary action. This policy serves as an essential tool for ensuring a professional and respectful communication environment within the workplace. It is particularly useful for attorneys, partners, owners, associates, paralegals, and legal assistants to understand their rights and responsibilities regarding electronic communications.