Change Order Form For Subcontractor
Definition and meaning
A change order form for subcontractors is a formal document used to modify the terms of a subcontract agreement regarding a construction project. This document serves to officially document any changes in scope, cost, or schedule that affect the subcontractor's work. Its purpose is to ensure clarity and mutual agreement between the general contractor and subcontractor, helping to prevent disputes and misunderstandings during the construction process.
Key components of the form
The change order form includes several critical components:
- Project Information: Name of the project, contractor, subcontractor, and contract numbers.
- Description of Change: A detailed explanation of what modifications are being made to the original subcontract.
- Cost Implications: A breakdown of any additional costs or savings resulting from the changes, including labor, materials, and equipment.
- Impact on Schedule: Information about how the changes affect the overall project timeline.
- Justification: The reason for the proposed changes, which may be due to unforeseen conditions or client requests.
- Signatures: Signature lines for both the contractor and subcontractor to acknowledge agreement to the changes.
How to complete a form
Completing a change order form involves several important steps:
- Identify the Need: Determine if there is a legitimate reason for changing the subcontract agreement.
- Fill Out Project Information: Enter all relevant details, including project name and contact information.
- Describe the Change: Provide a clear and concise description of the change being proposed.
- Calculate Costs: Estimate any additional costs or credits resulting from the change.
- Submit for Approval: Review the completed form and send it to the other party for approval.
- Obtain Signatures: Ensure all required signatures are obtained to finalize the change order.
- File the Document: Keep a copy of the signed form with the project records for future reference.
Who should use this form
This form is primarily intended for use by subcontractors and general contractors involved in construction projects. It is essential for any parties engaged in contractual agreements related to changes in work scope, pricing, or deadlines. Furthermore, project managers and developers may also utilize this form to track and formalize modifications to contracts.
Common mistakes to avoid when using this form
To ensure a smooth process, be aware of these common mistakes:
- Not Documenting Changes: Failing to thoroughly document the change can lead to misunderstandings.
- Inaccurate Cost Estimates: Make sure the cost breakdown reflects actual projected expenses to avoid disputes.
- Skipping Signatures: Always obtain necessary signatures to ensure that the change order is legally binding.
- Not Updating Records: Failing to file the change order can lead to complications in project management and record-keeping.
Benefits of using this form online
Utilizing a change order form for subcontractors online offers numerous advantages:
- Accessibility: Users can access and fill out forms from anywhere, making it convenient for remote collaboration.
- Streamlined Process: Online forms often simplify the submission and approval process, reducing paperwork.
- Storage: Digital storage solutions ensure that forms are easily retrievable for future reference.
- Templates: Online platforms may offer standardized templates to ensure compliance and completeness.
How to fill out Change Order For Construction Or Repairs By Contractor?
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FAQ
6 things every change order should includeProject and contact information. The change order form should include:Dates of the change.Details of the work.Updated schedule.Cost of the change.Updated contract value.Match the payment application.Get it in writing and save it.
The purpose of a Subcontract Change Order (SCO) is to modify the original Subcontract due to a changed condition and work scope. Changes can be initiated by the Prime Contracting firm (i.e. GC) or Subcontractor and can affect the Subcontract amount and time.
How do you write a change order?Review the original contract.Determine if you need a change order.Date the contract change order template.Provide a description of the change.Include the cost.Get the necessary signatures for the form.22-Jun-2020
A standard change order should include the following:Job name, address and phone number.Owner's name.A complete description of new work to be performed.Total price for materials and labor to complete the change.Revised date of completion due to the change order.Signatures of the company representative.More items...?
What Should a Construction Change Order Form Include?The name and address of the project.The owner's name.The name and phone number of the person requesting the change.A complete description of the planned work.The price of the change (including a breakdown of the costs as well as the total)More items...?
