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First, always make contact with the candidate and acknowledge the withdrawal. If the candidate withdrew via voicemail, be sure to call them back; if they sent an email, be sure to respond quickly. A great response will be professional, genuine, and honest, something like, ?I appreciate you letting me know.
Dear [hiring manager's name], I first want to thank you for the time you've taken with me during the hiring process and for considering me for the [title of the job you're applying for] at [name of organization]. I regret to say that I'm writing to let you know that I have decided to withdraw my application. How To Write a Letter of Withdrawal to an Employer - Indeed Indeed ? Career Guide ? Finding a job Indeed ? Career Guide ? Finding a job
Withdrawal of Application I was pleased to be accepted as a student at (name of school). However, after much consideration, I have decided to attend another school. Know that this decision was very difficult. Please withdraw my application and accept my thanks for your help and consideration.
Example: "Thank you for the offer to join ABC Company. I appreciate your confidence in my qualifications and aptitude and was looking forward to joining your team. Regrettably, however, the purpose of this letter is to withdraw my previous acceptance of your offer."
If you're writing an email, make the subject line clear: ?Job Application Withdrawal ? [Position Name/Job Reference]? will suffice. If you've decided to call the hiring manager, it's best to briefly introduce yourself and explain the reason for your call at the very beginning.