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If you're writing an email, make the subject line clear: ?Job Application Withdrawal ? [Position Name/Job Reference]? will suffice. If you've decided to call the hiring manager, it's best to briefly introduce yourself and explain the reason for your call at the very beginning.
After careful consideration, I have [list reason here: ?accepted a position at another company,? ?determined that my skills are not a match for the role,? ?decided to relocate,? etc.] and would like to withdraw my application. Thank you again for your time and consideration. I wish you luck in your search.
Dear [hiring manager's name], I first want to thank you for the time you've taken with me during the hiring process and for considering me for the [title of the job you're applying for] at [name of organization]. I regret to say that I'm writing to let you know that I have decided to withdraw my application.
How to Respond to a Candidate Withdrawal Step 1: Acknowledge the Withdrawal. First, always make contact with the candidate and acknowledge the withdrawal. ... Step 2: Request Feedback. ... Step 3: See if There Is Hope. ... Step 4: Wish Them Success.
You can send an email or letter expressing appreciation for the employer's time and consideration, with the option to include a reason such as how the position wasn't a good fit. Or you can call the hiring manager and advise them that you've had a change in circumstances.