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While engagement letters are required for attest services, they are not required for certain other accounting services. However, best practices would dictate using them, especially when providing tax services.
Engagement letters essentially help protect firms from lawsuits while offering customers clarity over what services they can expect to receive and when. In short, they seek to avoid misunderstandings and basically function as a cheaper, simpler alternative to a regular contract.
Engagement letters should always be modified to fit each engagement. Dear [CLIENT NAME]: Thank you for selecting [YOUR FIRM NAME] to assist you in preparing your personal income tax returns. This letter confirms the terms of our engagement and the nature, timing, and limitations of the services we will provide.
In a tax preparation business, an engagement letter communicates, from the tax preparer's perspective, the work the preparer will do as well as what they won't do and the terms and conditions of performing that work.
The engagement letter should cover: the engagement's purpose; precisely what the firm will and won't do (the project scope); duties of the client; known unfavorable situations; rates and estimations of billing; client's signature;