If you use the standard rate, note that the IRS standard mileage rate for business travel for 2025 is 70 cents per mile. If you are given a travel allowance, you will still want to carefully track your expenses to substantiate them if needed.
Creating a Travel Expense Policy Typical expenses include transportation, accommodation, meal allowances and other subsistence such as parking fees and phone bills. Set Limits: Establishing reasonable spending limits on certain expenses helps employees effectively manage their costs and prevent issues later on.
Deductible travel expenses include: Shipping of baggage and sample or display material between regular and temporary work locations. Using a personally owned car for business. Lodging and meals. Dry cleaning and laundry.