Cover letters are comprised of at least 3 – 4 paragraphs and should be written in a manner that highlights the skills, abilities and accomplishments listed on your résumé. Additionally, the overall tone of your cover letter should be conversational and professional while relaying your enthusiasm for the organization.
How to Format a Cover Letter in 2025 Add your name and contact information to the header. Open with a salutation. Write a compelling introduction. Elaborate on your achievements in the body paragraph(s) Conclude with a call to action. End with a professional sign-off.
Some jobs have specific instructions - such as which font and template to use - to verify that the candidate has read the application in full. If you're wondering how to format your cover letter, we recommend using either Microsoft Word or a PDF.
Cover letters typically take the following structure: Introduction (1st paragraph) State clearly in your opening sentence the purpose for your letter and a brief professional introduction. Body (2-3 paragraphs) ... Closing (last paragraph)
Here's a breakdown of how a cover letter should be structured: Add your name and contact information to the header. Open with a salutation. Write a compelling introduction. Elaborate on your achievements in the body paragraph(s) ... Conclude with a call to action. End with a professional sign-off.
I am a conscientious person who works hard and pays attention to detail. I'm flexible, quick to pick up new skills and eager to learn from others. I also have lots of ideas and enthusiasm. I'm keen to work for a company with a great reputation and high profile like insert company name.
Notably, sending your cover letter as a PDF has some widely accepted pros over using the Word document format: PDFs are thought to look more professional. PDFs won't present font or formatting issues. PDFs can work with any operating system (unlike Word documents)
Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant. The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
Write a compelling introduction. Assert your interest in the role or company. Emphasize your skills and experience. Demonstrate your research. Highlight measurable accomplishments. Tell your professional story. Mention a shared contact.
(Manager's name), I am writing to you regarding the recent job opening for (mention job position). I am very interested in working for (mention company name). I believe that I meet a majority of the required qualifications and skills and that my experience in this field will make me a strong candidate for the position.