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Meeting Minutes For Board Of Directors In Massachusetts
State:
Multi-State
Control #:
US-0020-CR
Format:
Word;
Rich Text
Instant download
Description
Form popularity
FAQ
As a member of the company, you may ask the company in writing for a copy of the minutes of a meeting of members, or an extract of the minutes, or the minutes of any resolution passed by members without a meeting.
There is no general requirement that board minutes be public – though some countries have laws that they must be available to members. However, not-for-profit organisations earn trust by being open about how they handle the public trust that has been granted to them.
Understand who can access minutes: In many cases, meeting minutes are considered public records, which means others can view them. Make sure you understand who can view the meeting notes, and keep that audience in mind when deciding what information to include.
Finalized board meeting minutes must be distributed to all directors and shareholders, regardless of their attendance at the meeting. The board chairman must approve the minutes before distribution, ensuring the document reflects an accurate and concise record of the meeting.
They describe the actions and decisions that managers take at company meetings. A secretary or acting secretary usually takes the meeting minutes, but the task can be delegated to almost any capable individual.
Answer: A board member has the right to view all the board meeting minutes. This is necessary because a board member is a fiduciary for the organization, in a position of trust. One has the obligation to familiarize oneself with the history and actions of the organization, in order to fulfill that trust.
Finalized board meeting minutes must be distributed to all directors and shareholders, regardless of their attendance at the meeting. The board chairman must approve the minutes before distribution, ensuring the document reflects an accurate and concise record of the meeting.
The format for a meeting depends on the meeting type and style. While there is no set format for meeting minutes, templates provide guidelines for essential information that should be included in your documentation.
Meeting minutes don't need to capture discussions word by word, but they should effectively summarize key items and decisions to provide a clear and concise record of the meeting. Know that it's perfectly acceptable to write “a discussion of the options ensued.” If you need clarification on anything, be sure to ask.
Include the name of the organization, date and time of meeting, who called it to order, who attended and if there a quorum, all motions made, any conflicts of interest or abstainments from voting, when the meeting ended and who developed the minutes. The secretary of the board usually takes minutes during meetings.
