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Board Meeting Without Company Secretary In Massachusetts
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Multi-State
Control #:
US-0020-CR
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Word;
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FAQ
If the CEO is not also a board member, it is normal for them to attend most board meetings to report on progress, however from time to time it may be appropriate for board meetings to be held without the CEO.
Very simply, they should say: “This meeting of the board of COMPANY is called to order at TIME AND DATE and a quorum IS/ISN'T present.” This is also the time to add in any small items like apologies, welcoming visitors, special guests or new members. For example, wishing luck to retiring directors.
The chair calls the meeting to order with a simple statement. They should say something along the lines of: “Good morning/evening, everyone! It's state the date and time, and I'd like to call the meeting of organization name to order.”
Board meetings can be called at any time by the chairman of the board or an individual director. Reasonable notice of the meeting must be provided to all directors, but there is no provision in the Companies Act regarding a minimum notice period for board meetings.
Formal: Hello everyone, and thanks for joining. My name is your name, and I'm the your role at company name. I appreciate everyone's punctuality at this meeting. Let's get started.
Introduce yourself and other speakers at the start of the meeting. If it is a small meeting, ask everyone to introduce themselves. Sometimes it works well to get people to say a bit more about themselves as part of the introductions. Tell people what the meeting is about.
“Good morning/evening, everyone! It's state the date and time, and I'd like to call the meeting of organization name to order.” The officer then addresses any items of personal or perfunctory nature. This could include welcoming new members, thanking retiring members, and welcoming visitors.
Special meetings must be authorized in the bylaws or they cannot be held. The provisions in the bylaws should state who has the authority to call special meetings (often the president -or- a stated number of members), and how much notice is required.
On balance, the arguments in favour of attendance are stronger, and most companies encourage all senior executives to attend Board meetings. However, in terms of conduct at meetings, the Board meeting belongs to the Directors.
