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Meeting Minutes For Board Of Directors In Franklin
State:
Multi-State
County:
Franklin
Control #:
US-0020-CR
Format:
Word;
Rich Text
Instant download
Description
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FAQ
The meeting-minute approval process begins when a chairperson makes the motion. To approve minutes, unanimous consent is required. The minutes of the previous meeting should be approved during the current meeting. If this isn't possible, a special committee or executive board may be required to approve the minutes.
Minutes are not supposed to be verbatim and including too much detail may only provide ammunition that may be used against the board in a lawsuit. However, with too little detail the minutes may be useless and may leave an impression that the board did not adequately consider one or more matters.
Meeting minutes don't need to capture discussions word by word, but they should effectively summarize key items and decisions to provide a clear and concise record of the meeting. Know that it's perfectly acceptable to write “a discussion of the options ensued.” If you need clarification on anything, be sure to ask.
What information do board meeting minutes contain? Meeting date, time and location. Type of meeting. Names and titles of attendees and guests. Any absent board directors. Quorum. Notes about directors who left early or re-entered the meeting. Board approvals, resolutions and acceptance of reports. Overview of discussions.
Document decisions and votes The minutes should contain a comprehensive record of the decisions that the participants make during the meeting. This means listing who proposed the motion and who seconded it. List the outcome of the vote, including who voted either way, and state clearly the decision made.
The board should assume the minutes are confidential and, in most cases, they will remain so. They should also realise that, sooner or later, the minutes may be available as part of a legal case. In short, they should include everything necessary to show that the directors are doing their duty.
A concise summary of the action taken by the board. The names of the persons making and seconding motions. A summary of votes, indicating when motions were adopted by unanimous votes or the breakdown in yeas and nays and abstentions.
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
The minutes should include the point that was discussed and the decision that was reached. Avoid making personal observations or opinions. Don't make your own comments. Stick to just the facts.
Personal remarks don't belong. It is a big mistake to include personal opinions in the minutes. The writer must not editorialize, and members' personal remarks should not be included.
More info
Members in attendance: Gregory Rondeau, Chair; Beth Wierling, Vice Chair;. 1) Meeting Called to order at pm.Recognition of members and visitors - Alden Miner, Judi Novosad,. To view Board of Education Meeting Minutes, please click here. A meeting of the Town Council was held on Wednesday, September 4, 2024, at the Municipal Building,. Tim Dow, Chairman, asked if there were any members of the public wishing to speak. DISCUSSION. NONE. Everyone stood for the pledge of allegiance. Board Members Present: Jon Petersen, Rick Rieken, Michael Halsne, Tanner Miller. Guests Present: Richard Lukensmeyer, Margaret Smith. Town of Franklin, Delaware County.
