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Before the meeting takes place, the following materials must be disseminated to the shareholders: Proposed resolutions. Company reports. Supporting documentation. Meeting minutes from the prior annual meeting.
One of the most important topics that a first shareholder meeting goes over is the issuance of shares. The value of shares is agreed upon, the value of any assets being exchanged for shares is agreed upon, and and shareholders are issued shares with a bill of sale or certificate of stock.
During the meeting, any number of topics can be discussed. It is imperative that, at the very least, the election of the Board of Directors is accomplished. In order to have a legal meeting you must have a quorum of shareholders present.
(i) Date, time and place of meeting; (ii) Purpose of the meeting; (iii) Notice of any special business to be conducted; (iv) Nature of special business in sufficient details; (v) The text of any special resolution or by-law to be submitted to the meeting; and (vi) Any additional details required by the by-laws or ...
Your notice must follow state and company guidelines, but it should have your company name , the date and time of the meeting, the location of the meeting, an agenda , and notes . For more information about how to prepare a notice of meeting, read this article.