Form with which the secretary of a corporation notifies all necessary parties of the date, time, and place of a special meeting of the board of directors.
Meeting Minutes For Board Of Directors In Nassau
State:
Multi-State
County:
Nassau
Control #:
US-0014-CR
Format:
Word;
Rich Text
Instant download
Description
Form popularity
FAQ
Nonprofit board meeting minutes are not always made public, but the organization's policies and local laws may require disclosure. However, it's important for nonprofit organizations to understand and comply with relevant state laws and regulations governing the accessibility of board meeting minutes.
Board minutes often contain information that is subject to the attorney-client privilege and that directors may prefer to keep confidential. However, most jurisdictions allow stockholders to inspect corporate books and records, including board minutes.
6.2 Minutes of a General Meeting should be signed and dated by the Chairman of the meeting or in the event of death or inability of the Chairman, by any director duly authorized by the Board for the purpose, within thirty days of the General Meeting.
There is no general requirement that board minutes be public – though some countries have laws that they must be available to members. However, not-for-profit organisations earn trust by being open about how they handle the public trust that has been granted to them.
Board meeting minutes are an objective record of what took place during a board meeting. The minutes are typically used for internal purposes like record-keeping and for posterity. Minutes can serve to inform future meetings and recall what was discussed, agreed upon or dismissed by a company's board members.
Board meetings, meeting notices, and minutes must be open or available to the public if the organization is covered by state sunshine laws, yet many nonprofits are not included in sunshine laws, even when they receive government funds.
Are board meeting minutes confidential? Yes. The board should assume the minutes are confidential and, in most cases, they will remain so. They should also realise that, sooner or later, the minutes may be available as part of a legal case.
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
Typically, the responsibility of taking minutes during a meeting falls to a designated person called a minute-taker or a meeting recorder. In formal meetings, such as a board of directors' meeting or a shareholders' meeting, this person is often a professional secretary or an administrative assistant.
Who is responsible for taking minutes for a meeting? The corporate secretary generally takes notes and prepares meeting minutes. If there is no specific role for this in your company, the job should rotate between people who know how to take notes for a meeting.
