Form with which the stockholders of a corporation record the contents of their annual meeting.
Meeting Minutes Form Format Template In Texas
State:
Multi-State
Control #:
US-0009-CR
Format:
Word;
Rich Text
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10 Meeting Minutes Software to Use in 2024 ClickUp – Best for AI-powered meeting minutes. Fellow – Good for integration with other apps. FreJun – Good for automations. Magic Minutes – Good for stand alone meeting minutes. Evernote – Good for all-purpose note-taking. Beenote – Good for planning meeting notes.
Quite a few meeting minutes templates are available for Word. If you don't use Word, try out one of the templates above. (We're partial to them.)
At a minimum, minutes should include: Name and kind of meeting. Date, place, and time that the meeting began and ended. Names of the chair and secretary or their substitute. Names of voting members attending and whether a quorum was present. Names of guests and their subject matter.
Minutes should include the following: Date and time of meeting. Place of meeting. Members present. Members absent. Invited guests present. Agenda items. Actions voted (number by month and year only the voted actions) Major discussion items (even though no action voted)
What Should Be Included in Meeting Minutes? Date and time of the meeting. Names of the meeting participants and those unable to attend (e.g., “regrets”) Acceptance or corrections/amendments to previous meeting minutes. Decisions made about each agenda item, for example: Actions taken or agreed to be taken. Next steps.
What Should Not be Included in Meeting Minutes? Personal opinions and comments. Excessive detail. Tangential conversations. Verbal exchanges or arguments. Unconfirmed information. Confidential or sensitive information. Off-the-record remarks. Meeting details.
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached.) Each topic that is discussed should have a brief paragraph summarizing what was discussed.
Minutes (each item on the agenda should be sequentially numbered for ease of reference). principle that the directors are collectively delegated the authority of running the company, and also that the members have the opportunity to hold the directors to account.