Form with which the stockholders of a corporation record the contents of their annual meeting.
Minutes Writing In A Meeting In Georgia
State:
Multi-State
Control #:
US-0009-CR
Format:
Word;
Rich Text
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FAQ
What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.
Compliance: Approved meeting minutes are a legal and regulatory requirement for organizations across sectors.
Until the meeting minutes are approved, they are not considered an official record of the meeting. Approval is a critical step that cannot be missed. The corporate secretary's approved version of the minutes is considered to be the official record.
Official minutes for board meetings may need board approval to be filed as an official record. This approval process typically occurs at the beginning of the next meeting.
All Meetings and minutes should follow Robert's Rules. Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached.) Each topic that is discussed should have a brief paragraph summarizing what was discussed.
Who is responsible for taking minutes for a meeting? The corporate secretary generally takes notes and prepares meeting minutes. If there is no specific role for this in your company, the job should rotate between people who know how to take notes for a meeting.
Ing to Robert's Rules, minutes drafted before the meeting are not officially deemed meeting minutes until members approve them. Members should review the draft minutes and take notes of corrections they want to make before the meeting. Then, they should propose corrections as needed during the meeting.
Most teams end meeting minutes with action items describing steps that must be taken to meet project goals.
Following are 10 steps that can help you compose an effective meeting minutes report: Make an outline. Include factual information. Write down the purpose. Record decisions made. Add details for the next meeting. Be concise. Consider recording. Edit and proofread.
What to include Meeting date, time and location. Names of the committee or other group holding the meeting, the Chair and Secretary. List of those present, including guests in attendance, and any recorded regrets/absences. A record of formal motions and outcomes.