Board Directors Meeting Minutes Format For Video Conferencing In Washington
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FAQ
They are legally required to include these details: Date, time, and location of the meeting. Record of notice of board meeting provision and acknowledgment. Names of attendees and absentees, including guests. Approval of previous meeting minutes.
What information do board meeting minutes contain? Meeting date, time and location. Type of meeting. Names and titles of attendees and guests. Any absent board directors. Quorum. Notes about directors who left early or re-entered the meeting. Board approvals, resolutions and acceptance of reports. Overview of discussions.
Section 263(1) of the CAMA requires directors may meet for the dispatch of business, adjourn and otherwise regulate their meetings as they think fit. It is therefore possible for the directors to have virtual meetings as long, as the Articles of Association does not disallow such meetings.
Quorum of Meeting Section 174 (1) of the Act provides that the quorum for a board meeting of a company shall be one-third of its total strength or two directors, whichever is higher, and the participation of the directors by video conferencing or by other audio visual means shall also be counted for this purpose.
In short, yes. Non Board members can attend meetings. There are a number of reasons you might want to have this policy. Perhaps you need to invite senior staff members of your organisation.
Your board can get ahead by keeping in mind the positives and negatives. In-person board meetings may have once been your only option, but Zoom and other videoconferencing platforms provide convenient alternatives that can give your organization's board of directors more ways to host various types of meetings.
Many board members participate in informal meetings, unknowingly or otherwise. Social gatherings are particularly common events where informal meetings happen. Because informal or “working” meetings are not always permitted by law or by the governing documents, participating in them can be a slippery slope.
Virtual board meetings: These involve participants who interact via video conferencing tools. While the term “virtual” often implies a digital format, it specifically refers to meetings where members are present in a digital environment but not physically together.
