Form with which the board of directors of a corporation records the contents of its first meeting.
Board Meeting Minutes Corporate With Board Of Directors In Nassau
State:
Multi-State
County:
Nassau
Control #:
US-0007-CR
Format:
Word;
Rich Text
Instant download
Description
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FAQ
If meeting minutes are not approved, they are considered to be in draft form. This means the information recorded in the minutes is not official and may be subject to changes or corrections.
Are board meeting minutes confidential? Yes. The board should assume the minutes are confidential and, in most cases, they will remain so.
In most cases, the meeting secretary will sign the approved copy of the minutes, while some boards require all present board members to sign the approved minutes.
Approving the Minute Minutes do not become official until they are read and approved by formal vote. They should be read by the Secretary at the next regular meeting. The Chair then asks for corrections and additions, and calls for a vote.
As a member of the company, you may ask the company in writing for a copy of the minutes of a meeting of members, or an extract of the minutes, or the minutes of any resolution passed by members without a meeting.
The meeting-minute approval process begins when a chairperson makes the motion. To approve minutes, unanimous consent is required. The minutes of the previous meeting should be approved during the current meeting. If this isn't possible, a special committee or executive board may be required to approve the minutes.
Many organizations require that the presiding officer and recording secretary sign the minutes once approved, she adds, so it's important to check your bylaws to ensure the proper signatures are included. The minutes should reflect what took place in motions — the action of the board, not the dialogue, says Bowie.
Approve the minutes: Once corrections are complete, the chair asks for a motion to approve the minutes. One member makes the motion, a second member approves it, and the chair calls for a vote. The approval of meeting minutes goes through with a majority vote.
Board meeting minutes are an objective record of what took place during a board meeting. The minutes are typically used for internal purposes like record-keeping and for posterity. Minutes can serve to inform future meetings and recall what was discussed, agreed upon or dismissed by a company's board members.
Board minutes often contain information that is subject to the attorney-client privilege and that directors may prefer to keep confidential. However, most jurisdictions allow stockholders to inspect corporate books and records, including board minutes.
