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A board meeting is a regular formal gathering of a board of directors in order to discuss strategic matters of a company. This includes the corporate policies and issues, company performance reports and future endeavors.
As an essential component of corporate governance, board meetings bring together the board of directors and senior management to review a company's performance. It's an opportunity to discuss strategic plans and make decisions that impact the organisation's future.
When following Robert's Rules of Order, board minutes must include: The type of meeting. The date, time, and location of the meeting. A list of attendees, including nonvoting participants with their names, titles, and reasons for attending. When the meeting was called to order and when it was adjourned.
The pack of documents required for a board meeting depends on the organization's type and size but usually includes agendas, meeting minutes, governance documents, financial reports, general reports, board resolutions, fact sheets, and post-meeting documentation.
The following steps to running a board meeting are: Recognizing a quorum. Calling the meeting to order. Approving the agenda and minutes. Allowing for communication and reports. Addressing old/new/other business. Closing the meeting.