To maintain proper official letter etiquette, you should include the elements below: A heading that lists your address and the recipient's address. A formal salutation. One paragraph stating your reasons for writing the letter. Another paragraph expanding further on the introduction paragraph.
In a formal letter, the standard salutation is “Dear” followed by the recipient's title and last name. Begin your letter with “Dear recipient's name” and add a comma after the name.
Use proper titles and salutations in your letters. their full name, followed by their title; for example, “Mary Black, Assistant County Attorney,” with a salutation of “Dear Ms. Black.” Chief Doe.”