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Documents used in the process of employment termination should be retained in personnel files. It is strongly recommended that employers require all personnel file access requests to be made in writing.Payroll records must contain the employee's:. New employees are also required to complete a Form I-9, which verifies the employee is eligible to work in the United States. The employer shall take adequate steps to ensure the integrity and confidentiality of these records. Use this form when employees wish to inspect or copy their personnel file. Any copies of I-9 forms must be maintained separate and apart from personnel files. Instructions on releasing information from personnel records. Unauthorized personnel. An employee policy for requesting access to a personnel file for the purpose of inspecting or copying relevant records.
