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If it was a minor violation, give them a gentle reminder of what the policy says and document the incident as well as the response to it. If what happened was more severe, a written warning and an investigation may be necessary.
Policy writing is a common duty for managers and HR professionals. Official policies and procedures help employees work towards the goals of an organisation and avoid harming its brand reputation, while also keeping employees safe and avoiding disputes.
If you don't agree with your employer's decision, you should write a letter of appeal to them: saying that you are appealing against their decision, and. explaining why you don't agree with it.
Dear Mr. / Ms. (First Name of the Employee), We regret to note that you were repeatedly leaving early from work early from (Date) to (Date) without taking any prior permission, nor have you informed the causes of leaving early. Our company does not appreciate such unprofessional conduct from its employees.
A team or department in HR or legal affairs usually writes them. The process starts with researching related laws, regulations and industry standards. Then, the team forms a structure that meets the company's objectives, values and culture.