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Don't give unnecessary information or repeat yourself, but offer enough details so that all recipients understand the reason for the memo and its importance. Write the action, if any, that needs to be taken by the recipients in a closing paragraph. Explain what needs to be done and how to go about accomplishing it.
A Memorandum of Understanding (MOU) is a formal but not legally binding document that acts as an agreement between parties regarding a transaction or contract. It is drafted prior to a formal contract being made and acts as a guide for developing the clauses and components of the final and official contract.
In general, your MOU would start out with a title, such as: "Memorandum of Understanding Between Jane Smith and John Doe," with each party's address and the date of the agreement, followed by numbered sections such as: The purpose of the agreement. A description of the agreement including all the terms.
A MEMORANDUM OF UNDERSTANDING should be used when you submit a request for application involving a collaborative partner(s) that agrees to provide a non-financial exchange that will enhance the project. Examples include: a work station for an out-stationed advocate or training for staff/volunteers.
Structure of a Memorandum of AgreementIntroduction, which outlines the agreement and partnership purpose, and a statement of authority. The parties in agreement, using legal names. Goals of the partnership. Collaboration areas.