Employee File Vs Personnel File
Description
How to fill out Florida Employment Employee Personnel File Package?
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FAQ
A personnel file is a paper or electronic folder kept for each employee?new, existing, and past?that contains HR and payroll documents. The documents within an employee personnel file should cover the entire employment lifecycle, from offer letters and W-4 forms to performance reviews and termination paperwork.
Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.
Medical records must be maintained separate from the personnel file. The Americans with Disabilities Act (ADA) prohibits employers from including medical information in an employee's general personnel file.
Personnel files should only include items that are related to an employee's job or employment status. Examples of items that should not be included in the personnel file are: Pre-employment records (with the exception of the application and resume) Monthly attendance transaction documents.
An employee personnel file is an electronic or paper record of a past or current employee's history with their employer. In general, a personnel file contains job-related documents associated with an employee's performance, knowledge, skills, abilities, and behavior.