Acknowledgment by Charitable or Educational Institution of Receipt of Gift
About this form
The Acknowledgment by Charitable or Educational Institution of Receipt of Gift form is a written notification that confirms the receipt of various types of donations. This may include cash, stocks, pledges, and in-kind gifts. Unlike other forms that may simply inform a donor, this acknowledgment serves to formally recognize the gift, though it does not imply legal acceptance unless issued by authorized personnel. This form is essential for maintaining transparency and good relationships between charitable organizations and their donors.
Form components explained
- Donor information: Name and contact details of the donor.
- Gift details: Description of the gift including type, value, and date received.
- Acknowledgment language: Standard phrases acknowledging receipt without implying acceptance.
- Authorized signature: Signature of a person with delegated acceptance authority within the organization.
When this form is needed
This form should be used whenever a charitable or educational institution receives a contribution from a donor. It is applicable for various donation types, including cash donations, stocks, in-kind gifts, and pledges. Conducting this acknowledgment promptly after receiving a gift helps maintain trust and reassures donors that their contributions are valued and recorded accurately.
Who this form is for
- Charitable organizations receiving donations.
- Educational institutions that accept gifts or contributions.
- Non-profits wanting to maintain formal records of gifts received.
- Organizations looking to enhance their donor relations through formal acknowledgment.
Instructions for completing this form
- Identify the donor's details, including their name and contact information.
- Provide a clear description of the gift received, indicating its type and estimated value.
- Use appropriate language to acknowledge receipt of the gift without implying it has been accepted.
- Obtain the necessary signature from the authorized individual within your organization.
- Send a copy of the acknowledgment to the donor, retaining a copy for your records.
Does this form need to be notarized?
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Avoid these common issues
- Failing to include all relevant donor information.
- Not specifying the type and value of the gift received.
- Using incorrect or informal acknowledgment language that may mislead the donor.
- Omitting the signature of the authorized representative.
Benefits of completing this form online
- Conveniently access and download the form from any location.
- Edit the form as needed to customize donor information quickly.
- Ensure compliance with legal standards through attorney-drafted templates.
- Save time in document preparation, reducing administrative overhead.
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FAQ
How to acknowledge matching gifts. Always thank your donors and acknowledge their original gift. You should also thank them for applying for a matching gift. Keep your donor in the loop.
You must include the donor's name on the receipt for it to be valid. Ask for the name when the donation is given, if it's not provided on a check or other statement. Add information about the donation. You'll need to include the date the donation was made, as well as the amount of the donation.
A way to do this is by acknowledging the gift. The nonprofit may desire to state something like: Thank you for your contribution of insert detailed description of goods/services donated that your charitable organization received on _____________dates.
A statement declaring the nonprofit's tax-exempt status as a 501c3. The name of the donor that they used to make their gift. The date the the gift was received by your nonprofit. A description of the donation.
A statement declaring the nonprofit's tax-exempt status as a 501c3. The name of the donor that they used to make their gift. The date the the gift was received by your nonprofit. A description of the donation.
Name of the organization; Amount of cash contribution; Description (but not value) of non-cash contribution;
Acknowledge a gift directly by saying thank you so much for the ______. It is good to state early on what you are thanking someone for that way you connect the gift with the giver. If you were given money, do not list the exact amount instead write thank for the check. "Thank you so much for the new red sweater."
Name and address of the organization to which the donation has been made. Name and address of the donor. Amount of the gift. Value and description of any non-cash contribution. Unique serial number of the receipt.
In Kind refers to donations of goods instead of cash. Please note, according to IRS regulations, establishing a dollar value on donated items is the exclusive responsibility of the donor. Donated services are not tax deductible.
