This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Arizona Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition Introduction: When participating in an exhibition in Arizona, it is crucial to have a well-drafted agreement outlining the terms and conditions for the use of exhibit space or booth. This checklist provides a detailed description of the key elements to consider when drafting such an agreement, ensuring that both parties involved are protected and the exhibition runs smoothly. Keywords: Arizona, checklist, drafting, agreement, exhibit space, booth, exhibition 1. Agreement Basics: a) Title: Clearly state the title of the agreement, such as "Agreement for Use of Exhibit Space or Booth at [Exhibition Name]." b) Parties: Identify the exhibitor and the exhibition organizer as the contracting parties. c) Effective Date: Specify the date when the agreement becomes effective. 2. Description of Exhibit Space or Booth: a) Size: Clearly define the dimensions and square footage of the exhibit space or booth allocated to the exhibitor. b) Location: Specify the specific location within the exhibition venue where the exhibit space or booth is situated. 3. Duration and Access: a) Dates: Clearly state the exhibition start and end dates. b) Setup and Dismantling: Determine specific dates and times for exhibitor setup and dismantling of the exhibit space or booth. c) Access Rights: Specify the exhibitor's access rights during the exhibition, including any restrictions imposed by the exhibition organizer. 4. Rental Fees and Payment Terms: a) Rental Fee: Clearly outline the amount of rental fee due, and whether it includes any additional charges (e.g., utilities, cleaning fees). b) Payment Terms: Specify the due date(s), method(s), and currency for rental fee payment, as well as any penalties for late payments. 5. Exhibit Space or Booth Design and Setup: a) Design Approval: Determine whether the exhibition organizer requires pre-approval of exhibit space or booth design, and outline the submission process. b) Compliance: State any specific rules or regulations relating to the design and setup, including fire safety, electrical requirements, and height restrictions. c) Exhibitor's Responsibilities: Clearly define the exhibitor's responsibilities for organizing, erecting, and maintaining the exhibit space or booth. 6. Liability and Insurance: a) Indemnification: Specify that the exhibitor agrees to indemnify and hold the exhibition organizer harmless from any liabilities arising from their use of the exhibit space or booth. b) Insurance: Determine whether the exhibitor is required to obtain general liability insurance and provide proof of coverage, including the minimum coverage limits. 7. Termination: a) Termination Clause: Include a termination clause specifying the conditions under which either party may terminate the agreement, including any required notice periods. 8. Amendments and Governing Law: a) Amendments: Provisions for any amendments to the agreement should be clearly outlined. b) Governing Law: State that the agreement is governed by the laws of Arizona and any disputes will be resolved in the designated courts. Types of Arizona Checklists for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition: 1. Standard Agreement Checklist: A comprehensive checklist covering all the essential elements to include in an agreement for exhibiting at an Arizona exhibition. 2. Custom Agreement Checklist: A customizable checklist allowing exhibitors or the exhibition organizer to tailor the agreement based on their specific requirements or preferences. Remember, it is essential to consult legal professionals specializing in contract law to ensure the agreement complies with Arizona state laws and protects the rights and interests of both parties involved.
