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The way it should be created is as follows: Mention the date of warning. Write the company name with the name of the person issuing the letter. Include the subject. Write the name of the employees. Mention the details of the violation. Reasons why the situation is considered as violating the company policies.
Unsatisfactory work performance can become apparent in a number of ways. This may include: Poor standards of work, e.g. frequent mistakes, not following a job through, unable to cope with instructions given. Inability to cope with a reasonable volume of work to a satisfactory standard.
Final written warnings are an important part of the disciplinary process in any organisation. They allow employers to show employees that their behaviour is unacceptable and that they need to change before it results in dismissal.
Further, you are hereby warned of additional disciplinary action if your [performance and/or conduct] does not improve. I have developed this corrective measure to assist you in bringing your work as a [classification] to an acceptable standard as defined in your enclosed Employee Performance Appraisal.
We have observed that your performance has not been up to our expected standards in the past few months. Therefore, we have put you on the list of poor performers. We expect you to bring your performance up to appropriate levels. Failure to do so shall result in appropriate disciplinary action.