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Template [Today's date] Dear [name of your employer / HR manager/ line manager], I have a [problem with / complaint about] [give details]. [Optional] I have evidence in the form of [give details]. I would be grateful if you could let me know when I can meet you to talk about my grievance. ... [Your name]
Explain the basic problem, indicate which contract or other violations have occurred, and lay out how management needs to fix the problem. Adding your arguments, evidence and justifications only reveals your hand to management. Save your arguments for when you present your grievance to management.
Basic rules keep your letter to the point. You need to give enough detail for your employer to be able to investigate your complaint properly. ... keep to the facts. ... never use abusive or offensive language. ... explain how you felt about the behaviour you are complaining about but don't use emotive language.
You should set out what your complaint is, with enough detail for your employer to be able to investigate it properly. Also include any details of what you've done to sort out the problem already.
Payment or Benefits An employee might feel that you haven't paid them on time, or enough. This is a legitimate grievance. Employees can also make a case for inequality if they're paid less due to race, gender or other protected characteristics.