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A comprehensive policy should clearly define what constitutes harassment, including specific examples. It should also outline the procedures for employees to report incidents, how these reports will be investigated, and the potential disciplinary actions that can be taken against offenders.
Make detailed notes on the harassment, including the time, place and what was said and done. Obtain statements from anyone who witnessed the harassing actions or words. Take photos, audio or video of any actions or words if possible. Keep any physical evidence, such as notes, gifts or other items.
Some examples include: Verbal: Jokes, insults, and innuendoes; threats; degrading sexual remarks; whistling; cat calls; comments on a person's body or sex life; or pressures for sexual favors; participating in derogatory or insulting gossip.
The workplace harassment policy should include: A clear definition of what constitutes harassment, including specific examples. Procedures for employees to report and address harassment incidents. Disciplinary actions and consequences for those found guilty of harassment.
Dear [Human Resources Representative], I am writing to report that I have been subjected to sexual harassment in the workplace, which is prohibited by California law. The harassment has created a hostile work environment, and I feel that it is important to bring this matter to your attention.