This Letter from Landlord to Tenant with Directions regarding cleaning and procedures for move-out can be sent by Landlord to Tenant when Tenant is about to move out. It instructs and reminds the Tenant on cleaning, return of security deposit, disconnection of utilities and other move-out matters that can often be overlooked.
Provo Utah Letter from Landlord to Tenant with Directions regarding cleaning and procedures for move out serves as a crucial communication tool between landlords and tenants during the move-out process. By providing detailed instructions and guidelines, this letter aims to ensure a smooth transition and facilitate a hassle-free move-out experience. Here are two variations of the Provo Utah Letter from Landlord to Tenant with Directions regarding cleaning and procedures for move out: 1. Standard Move-Out Cleaning and Procedure Letter: Dear [Tenant's Name], As your tenancy at [Property Address] comes to an end, we want to provide you with important instructions and guidelines to ensure a seamless move-out process. Please carefully review the following details: Move-Out Date and Inspection: Your lease expires on [End Date], and we kindly request that you vacate the premises by [Move-Out Date]. Prior to your departure, we will conduct a move-out inspection to assess the condition of the premises. This inspection will determine any necessary deductions from your security deposit, based on damages or cleaning requirements. Cleaning Requirements: To ensure a smooth transition, we kindly ask you to spotless the unit before your departure. The unit should be in the same clean and presentable condition as described in the move-in checklist. Follow these specific cleaning guidelines: — Kitchen: Clean all appliances, countertops, cabinets (inside and out), sink, and floor. Remove any food or personal items. — Bathroom: Clean the toilet, bathtub/shower, sink, and all surfaces. Ensure all personal belongings and trash are removed. — Living Areas and Bedrooms: Vacuum or clean the carpets/floors, dust all surfaces, wipe down windows, and remove any personal belongings. Damage Repairs and Maintenance: In case of any damages exceeding normal wear and tear, it is your responsibility to repair or reimburse us for the costs of repair. Failure to address such damages will result in corresponding deductions from your security deposit. Refer to your move-in inspection report for reference. Key and Utilities: Please return all keys, access cards, and garage remotes on or before the move-out date. It is essential to transfer gas, water, electricity, and internet utilities into your name until the move-out date, and terminate the services afterward. Security Deposit Refund: Upon return of keys, completion of the move-out inspection, and satisfaction of all move-out obligations, your security deposit will be returned to you within [number of days] in accordance with Utah laws. Please feel free to contact us if you have any questions regarding the move-out process. Thank you for your cooperation and tenancy. Sincerely, [Landlord or Property Management Company] 2. COVID-19 Move-Out Procedures Letter: Dear [Tenant's Name], In light of the ongoing COVID-19 pandemic, we want to extend our guidance to prioritize the safety and well-being of everyone involved during the move-out process. Please carefully read the following instructions: Move-Out Date: Your lease agreement for [Property Address] concludes on [End Date], and we expect you to vacate the premises by [Move-Out Date]. We kindly ask you to strictly adhere to the specified move-out time slot provided to minimize interactions and observe social distancing. Cleaning Guidelines: While cleaning the unit, ensure to follow both our standard cleaning requirements (as mentioned in the previous letter) and these additional precautions: — Use disinfectants approved by the CDC (Centers for Disease Control and Prevention) to clean high-touch areas such as doorknobs, light switches, countertops, and commonly shared surfaces. — Wear personal protective equipment (PPE), including face masks and gloves, while cleaning. — Avoid direct contact with maintenance staff or our team members during the inspection process. We may conduct virtual inspections or provide alternative methods of assessing the unit's condition. Key and Document Handling: Please drop off all keys, access cards, and garage remotes within a provided designated drop-off box or mail them to our office. Alongside the keys, enclose any move-out documents or photos to address any disputes regarding damages or cleaning. Security Deposit Refund: Once we receive the keys and complete the move-out inspection, your security deposit will be processed accordingly. Due to the current circumstances, it may take [number of days] to process your refund. We appreciate your understanding. If you have any questions or require further assistance throughout this process, please reach out to our office. We value your cooperation and understanding during these challenging times. Stay safe and healthy, [Landlord or Property Management Company]
