This sample form, a detailed Trademark License as a Dispute Settlement document, is adaptable for use with entertainment, new products, intellectual property/multimedia business and other related areas. Tailor to fit your circumstances. Available in Word format.
You can certainly try to handle it yourself, but having a lawyer could save you a lot of headaches, especially if things get sticky.
If they brush it off, you might have to consider taking further action, like talking to a lawyer or even heading to court, though hopefully, it doesn't come to that.
There's no one-size-fits-all, but you should keep it professional and to the point, while also making sure you're polite—catching flies with honey and all that.
You’ll want to clearly state your claim, explain how their domain name is causing confusion, and politely ask them to stop using it.
If you start seeing websites popping up with similar names or products that sound a lot like yours, that's usually a big red flag.
If you think someone is trying to poach your online identity or confuse customers, sending a letter can help protect your brand from being muddied.
It's a letter sent to someone who is using a web address that you believe is too similar to yours, basically telling them to back off and stop using it.