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Key Takeaways. Public companies are required to file proxy statements with the Securities and Exchange Commission. The proxy statement is filed when a company is seeking shareholder votes and is filed ahead of an annual meeting.
Proxy statements are filed with the SEC as Form DEF 14A, or definitive proxy statement, and can be found using the SEC's database, known as the electronic data gathering, analysis and retrieval system (EDGAR).
This does not mean, however, that the SEC must complete its review of the preliminary proxy statement by the 10th calendar day. SEC guidance provides that if the issuer has not heard from the SEC by a.m. on the 11th calendar day, it may mail its definitive proxy materials.
A company is required to file its proxy statements with the SEC no later than the date proxy materials are first sent or given to shareholders. You can see this filing by using the SEC's database, known as EDGAR. Enter the company's name here and select the appropriate company to view its SEC filings.
Because proxy statements are required regulatory documents, they are kept on file for public view using the SEC's database, known as EDGAR.
A definitive proxy statement, also known as Form DEF 14A or Statement 14A, is a document that is filed with the Securities and Exchange Commission that discloses to shareholders facts and information concerning issues that require a vote by holders of the company's stock.
A document sent to shareholders letting them know when and where a shareholders' meeting is taking place and detailing the matters to be voted upon at the meeting. You can attend the meeting and vote in person or cast a proxy vote.
A proxy statement is a document containing the information the Securities and Exchange Commission (SEC) requires companies to provide to shareholders so they can make informed decisions about matters that will be brought up at an annual or special stockholder meeting.
The SEC requires that shareholders of a company whose securities are registered under Section 12 of the Securities Exchange Act of 1934 receive a proxy statement prior to a shareholder meeting, whether an annual or special meeting.
Eight definitive copies of the proxy statement, form of proxy and all other soliciting materials, in the same form as the materials sent to security holders, must be filed with the Commission no later than the date they are first sent or given to security holders.