Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Wyoming Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: 1. Location: Determine the specific location within the trade show venue where the exhibit space will be allocated. Consider factors such as visibility, proximity to entrances, and the target audience. 2. Duration: Clearly define the start and end dates of the lease agreement, including any setup and dismantling periods required for the exhibitor's booth. 3. Rent and Payment Terms: Specify the rental fee for the exhibit space and outline the payment terms, including due dates, late payment penalties, and accepted payment methods (e.g., check, bank transfer). 4. Space Allocation: Determine the size and layout of the exhibit space and indicate the specifics regarding the placement of utilities (electrical outlets, water connections) and other available amenities required for the exhibitor. 5. Exhibitor Responsibilities: Define the responsibilities of the exhibitor, such as booth construction, display setup, staffing, maintenance, security, and compliance with all applicable laws and trade show guidelines. 6. Restrictions and Prohibited Activities: Enlist any restrictions on activities, signage, noise levels, or equipment usage to ensure compliance with trade show regulations and venue policies. 7. Insurance and Liability: Consider the exhibitor's insurance requirements and stipulate the necessary coverage, including general liability insurance, property insurance, and workers' compensation. Clarify the allocation of liability between exhibitors and the trade show organizers. 8. Indemnification: Include a clause where the exhibitor agrees to indemnify and hold harmless the trade show organizers for any claims, damages, or liabilities arising from their participation. 9. Termination and Cancellation: Outline the conditions under which either party can terminate the lease agreement, including any associated penalties or provisions for refunding the rental fee in case of cancellation. 10. Force Mature: Account for unforeseen circumstances or events beyond the control of either party, such as natural disasters or acts of terrorism, by including a force majeure clause that addresses how such situations will be handled. 11. Intellectual Property: Specify any restrictions on the use of intellectual property, trademarks, logos, or copyrighted materials and ensure compliance with relevant laws. 12. Dispute Resolution: Define the methods for resolving any disputes that may arise, including procedures for mediation, arbitration, or potential litigation, and specify the governing law of the agreement. Different types of Wyoming Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show might include: 1. Indoor Trade Show Exhibitor Lease: Tailored for trade shows held in indoor venues, this checklist will focus on venue-specific considerations, such as access to utilities, booth construction restrictions, and indoor-specific logistics. 2. Outdoor Trade Show Exhibitor Lease: Addressing trade shows held in outdoor locations, this checklist would encompass considerations related to weather-proofing booths, parking arrangements, and potential noise restrictions. 3. Multi-day Trade Show Exhibitor Lease: Designed for trade shows spanning multiple days, this checklist might emphasize aspects such as overnight security provisions, equipment storage options, and potential requirements for booth accessibility during non-trade show hours. 4. Small Business Trade Show Exhibitor Lease: Geared towards small businesses, this checklist may place additional emphasis on affordability, marketing opportunities, shared booth options, or special assistance provided to first-time exhibitors. 5. Food and Beverage Trade Show Exhibitor Lease: Focused on trade shows showcasing food and beverages, this checklist may include additional requirements for permits, health and safety regulations, food handling protocols, and alcohol service compliance. 6. Technology Trade Show Exhibitor Lease: Targeting trade shows highlighting technological innovations, this checklist might emphasize provisions for connectivity, electrical requirements, and audiovisual equipment support. Each specific type of lease will have its nuances, but the base checklist will typically align with the matters mentioned above, with slight adaptations as per the trade show's unique requirements.
