A virtual assistant is like a personal secretary. They provide customer support, write, answer calls, transcribe, do research, etc. They basically work at home and communicate with their Employer through the Internet or through phone. One method many companies take to maximize the likelihood of having a positive experience in retaining a virtual assistant is by going through a virtual staffing agency. These virtual staffing agencies operate similarly to conventional staffing agencies. When setting up the structure of a virtual assistant business, the owner must decide how he or she will collect the money earned for the services performed.
Traditional Invoicing/Net 30 Days If the virtual assistant does a lot of work for larger corporate clients, she may find that her clients will only do business with her if she extends Net 30 Day terms. With this arrangement, the virtual assistant will issue an invoice at the specified time periods or at the end of a project, whatever is agreed to prior to starting the project.
Traditional Invoicing/Due Upon Receipt Issuing the purchase order or having an agreement where the terms are Due Upon Receipt will help the virtual assistant to get paid much quicker. Just like Net 30 Day terms, the virtual assistant will send an invoice at specified times or at the end of the project and wait for the company to send a check.
Credit Card Payment The virtual assistant can set-up a merchant account and collect payment from the client using a credit card. An invoice will usually still need to be given to the client, but payment can be processed immediately at specified times. The virtual assistant can keep the clients credit card number on file and charge it as soon as a project is completed and the invoice is approved. Credit card payments can also be processed through PayPal without setting-up a merchant account.
Retainer Many virtual assistants collect a retainer from their clients. Often a discount is given when the client agrees to a certain number of hours of work per month charged if it is used or not. Since the client has already paid, they will most likely use the time, however, this is a nice way for the VA to estimate how much he or she will work in a month because the client as already committed to a certain number of hours.
West Virginia Retainer Agreement for Virtual Assistant Services is a legally binding document that outlines the terms and conditions agreed upon between a virtual assistant and a client based in West Virginia. This agreement aims to establish a clear understanding of the services to be provided, expectations, compensation, and other essential aspects of the professional relationship. The West Virginia Retainer Agreement for Virtual Assistant Services typically includes: 1. Parties Involved: This section identifies the virtual assistant, referred to as the "service provider," and the client, also known as the "client" or "employer." 2. Scope of Services: Here, the agreement details the specific virtual assistance tasks that the service provider will engage in, such as administrative support, social media management, research, email management, scheduling, and other related services. 3. Duration of the Agreement: This section outlines the start and end dates of the retainer agreement or whether it will continue indefinitely until terminated by either party. 4. Compensation: The agreement should clearly state the retainer fee or hourly rate for the virtual assistant's services, along with the agreed-upon payment schedule and method of payment (e.g., PayPal, bank transfer). 5. Confidentiality and Non-Disclosure: This clause ensures that the virtual assistant maintains strict confidentiality regarding the client's sensitive information, trade secrets, or any proprietary data shared during the course of the engagement. 6. Termination and Cancellation: This section outlines the conditions under which either party can terminate the agreement, including notice period requirements and any associated penalties or fees. 7. Intellectual Property Rights: If the virtual assistant creates original content or intellectual property while providing services, this clause clarifies the ownership and potential usage rights. 8. Governing Law and Jurisdiction: This provision states that the agreement is governed by West Virginia state laws and that any disputes arising from it will be resolved in West Virginia courts. Types of West Virginia Retainer Agreement for Virtual Assistant Services may vary depending on the specific services offered. Some examples include: 1. Administrative Virtual Assistant Agreement 2. Social Media Management Virtual Assistant Agreement 3. Content Writing Virtual Assistant Agreement 4. Marketing and Advertising Virtual Assistant Agreement 5. Graphic Design Virtual Assistant Agreement 6. Website Development and Maintenance Virtual Assistant Agreement Remember, it is crucial for both parties to carefully review and understand the terms of the West Virginia Retainer Agreement for Virtual Assistant Services before signing, ensuring a fair and mutually beneficial working relationship.
