West Virginia Written Warning/Discharge Notice
Description
How to fill out Written Warning/Discharge Notice?
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FAQ
Depending on the frequency and severity of the behavior, disciplinary action may be needed. This could include a formal writeup or suspension. Depending on the issue, you may also require the employee to undergo sensitivity training.
This would include: The date of any disciplinary meeting and who was involved. A formal acknowledgment of written warning being provided. The duration of said warning and what it covers. Any support or training that may be undertaken by the employee. The likely consequence in case of failure to meet these conditions.
Instead of just citing someone as being grumpy or a cynic, be specific. Take the time to constructively describe both the physical and verbal behaviors. Tie the ?whining? to its impact on performance, work environment, and/or relationships with co-workers or clients.
It is best to respond in writing and for you to keep a copy. You should include your version of events and how you intend to remedy the problem or arrange a meeting with your employer to discuss this with you. If you believe a warning is unfair, you should give a full explanation of why.
Subject: Warning for Disrespectful Behavior Dear [EMPLOYEE_NAME], It has come to our notice that you resorted to unprofessional and rude behaviour in the workplace on [DATE]. We would like to inform you that this behavior is unacceptable as per our company policy.
The letter should include clear details about what the behavior was, how it violated company policies, and any consequences that may result from future occurrences. Additionally, it should provide guidance on how the employee can improve their behavior moving forward.
There is no strict rule but it is advisable to give two warning letters plus a final warning letter. If there is no improvement then the letter of dismissal is the final step. However, you must be certain you have made genuine attempts to improve the employee's performance in the areas outlined in the letters.
Use concrete descriptions of behavior to illustrate inappropriate workplace behavior/policy violations?not generalized titles such as ?bad attitude? or ?insubordination.? Be specific: what, when, where, who, date, time.
